How to Negotiate Hotel Rates for Business Travel

Hotel rates are constantly increasing. However, just because a hotel is quoting a certain rate doesn't mean you have to pay it. Most hotels would rather rent empty rooms at a lower rate then leave them idle making no money at all.

Instructions

1

Negotiate directly with the hotel. Never call the hotel's toll free reservation line to request lower rates. In most cases the operators do not have the authority to negotiate room rates.

2

Ask if they can do better when a rate is quoted to you. Most hotels have a range or rates they can charge for rooms. They always start with the highest rate when giving a quote.

3

Inquire about corporate and promotional rates available. Let them know if the rate they have given you is still too high and give them the chance to find a way to lower it for you.

4

Request an upgrade. If you are not having luck getting the rates that you want, take another approach. Ask the hotel if they will give you a suite for the price of a regular room or try to get breakfast included in your room mate.

5

Talk to the manager. If you can not get the rate that you want from the person you are speaking with ask if you can speak to the manager. Unless the hotel is in a busy area and always has all of their rooms rented, most managers will negotiate lower rates rather than lose a customer.

6

If you have many employees who frequently visit a city, try to negotiate a contracted "bulk" rate that gives all your business to one hotel in return for discounts.

7

If you travel frequently for your business sign up for the hotel's preferred customer program. Most hotels will offer frequent customers an incentive, such as a free room after a certain number of paid nights.